04. How an Instructor can enter hours in Attendance and Export the Excel Report

The instructor can add the time in the system according to the activities he is performing. In the attendance section he can only view those activities which he is working on with all the Cases under it. In attendance function the hours are added by the instructor himself and also he is the one who can add hours for the Cases.

1.   Click on the Attendance icon from the left navigation panel. It will take you to the Attendance main page.

2.   In the top task bar you will find many options;

• Client Search: With this option you can search the Case by name or select from a drop down. 
• Program Search: With this option you can search the program by name or select from a drop down.
• Activities Search: With this option you can search the activity by name or select from a drop down. You will only view the activities that you are assigned to.
• Date Setting: With this option you can search the data by selecting specific dates.
• Full Screen Icon: With this option you can change the size of the screen to a full screen. 
• Export to Excel: Clicking on this icon will automatically create and download the excel for the filtered data.

3.   Here you will find all column headings;

• Name: In this column you will find all the Topics assigned to the Activity [Subject]  and the students [Cases] who are enrolled to those subjects.
• Worklog: In this column you will find the hours Instructor spent on each Activity [Subject] accumulative.
• Attendance: In this column you will find the hours Case [Student] has attended on each Activity [Subject] accumulative.

4.   Here you can see the hours Instructor spent on each Activity [Subject] on a single day. An Instructor can edit the hours for him/herself and also on behalf of the Case [Student]. There are 2 types of times recorders. Green time recorder and Blue time recorder.

• Green Time Recorder: It is to enter or record the hours, a Instructor spent on an Activity [Subject]
• Blue Time Recorder: It is to enter or record the hours, a Case [Student] spent on an Activity [Subject].

To illustrate more how the hours are added. Please have a look at image 4a.

5.   This is a comment icon. You can add a comment against any client according to an activity.

4a.   In this Illustration we will see how an Instructor can enter hours on an Activity[Subject]. Simply click on the green time recorder button, fill in the time Instructor spent on the Activity[Subject] and click on the blue tick. The time will be recorded and you will notice the time under worklog is accumulated for both the dates.

4b.   In this Illustration we will see how an Instructor [Case Worker] can enter attendance for the Students [Cases] against Activity[Subject]. Simply click on the blue time recorder button, fill in the time Students [Case] spent on the Activity[Subject] and click on the blue tick. The time will be recorded and you will notice the time under Attendance  is accumulated for both the dates.